cartlann
cartlann — Preserved securely. Accessed lawfully. cartlann

For Irish consultants closing a private practice

You cared for your patients. We’ll look after their records.

A secure, lawful way to close your practice without leaving patient records—or the responsibility for them—hanging over you.

Secure your records See how it works
Read-only patient archive Secured
Patient Sample record
Read-only
Last event
13 Jul 2018
Retention
8 years
Documents
24 files
13 Jul 2018Clinical letterDocument preserved
21 Jun 2018AppointmentTimeline event
27 Feb 2018Medical historyRecord preserved

Three decades in clinical record-handling

GDPR requests handled with you

Certificate of lawful destruction

The obligation continues

Closing the practice doesn’t close the record.

Patient records can be needed years after retirement. They still have to be secure, retrievable, and handled lawfully.

  • A patient submits a GDPR Data Subject Access Request.
  • A medico-legal claim or insurer investigation opens.
  • A treating doctor needs access to an older clinical history.
  • The retention period ends and destruction must be evidenced.

A managed archive, not another system to run

Patient records shouldn’t be the worry that follows you into retirement.

cartlann combines secure technology with experienced clinical record-handling. We preserve the record, keep it available, and help manage the requests that arrive later.

A straightforward handover

Three steps, then it’s handled.

We guide the transfer from your current systems into a secure, structured archive.

  1. 01

    Plan the archive

    We confirm the systems, record types, retention position, and handover responsibilities.

  2. 02

    Transfer securely

    With your authorisation, we extract, organise, validate, and preserve the records.

  3. 03

    Stay supported

    Your read-only archive goes live, with our team there for requests and eventual destruction.

See the archive in use

Secure access when a record is needed.

A quick view of the read-only archive experience—from sign-in to the patient timeline.

cartlann Archive access

What we manage

The promises we keep.

The archive remains yours. We make the day-to-day obligations practical.

GDPR access requests

We support intake, identity checks, record location, and preparation—then bring you a clear decision.

Records on demand

Retrieve a complete record for a patient, treating doctor, insurer, or medico-legal adviser.

A complete audit trail

Every request, access, document, and decision is recorded so the history stays accountable.

Lawful destruction

When retention ends, records are destroyed through a controlled process with a certificate for your files.

The outcome

Retire with nothing left hanging.

The same care you gave your patients, now extended to their records.

Start the handover

Secure your records

Start with a short note to our team.

Tell us who you are and a little about your practice. We’ll come back to you directly to talk through archive transfer, responsibility, and next steps.

  • No obligation
  • Direct response from our archive team
  • Patient data remains hosted in Ireland and the EU